Research Publications Collection (2008 Data)
Background
Each year Swinburne Research collects details of Swinburne University's research publications and other research outputs for the preceding year. The collection serves multiple purposes:
- To provide data to DEEWR for the Higher Education Research Data Collection (HERDC) that partly determines the University's funding under the Research Training Scheme and the Institutional Grants Scheme.
- To provide a publicly available record of research activities through Swinburne's Research Bank repository.
- To provide data on publications for the University's internal funding model.
- To collect data for the Excellence in Research for Australia (ERA) initiative.
The collection of 2008 publications comprises published research falling into the following categories: Book, Book Chapter, Journal Article, Conference Publication.
Note that foreign language publications are eligible to be counted, provided that they meet all the verification criteria of the publications category against which they are being claimed.
HERDC-eligible publications
HERDC-eligible research publications must meet certain criteria for inclusion in the collection, as specified in the HERDC Specifications. Generally:
- They must fall into one or more of the following categories: Book; Book Chapter; Journal Article; Conference Publication.
- The publication must be a research publication and it must be a research output which meets the definition of research.
- The research must contain a 2008 publication date or 2007 publication date but not have been published until after 30 June 2008 (a letter from the publisher will be considered sufficient verification material to support the claim).
- The authors must have been staff or students of Swinburne University during the time the research was carried out.
- The publication must have been formally published, offered for sale, and available for distribution to the wider research community.
- The publication must have undergone an acceptable peer review process, if a journal article or conference paper.
Note: Foreign language publications and electronic works are eligible to be counted, provided they meet all the verification criteria of the publications category against which they are being claimed.
Submission Requirements
In general, the following verification materials are required:
Journal articles |
Books |
Book chapters |
Conference publications |
|---|---|---|---|
Full copy of published paper Proof of year of publication Proof of ISSN or ISBN Proof of publisher Proof of journal Proof of author affiliation Proof of peer review or refereeing (this may be available in 'Instructions to authors' or similar, or as part of the journal policy on the journal's website, rather than within each issue) Table of contents if available |
Copy of title page Proof of year of publication Proof of ISBN Proof of publisher (must be a commercial publisher) Copy of preface/introduction Proof of author affiliation |
Full copy published chapter Proof of year of publication Proof of ISBN Proof of publisher (must be a commercial publisher) Copy of title page Copy of preface/introduction Proof of author affiliation The complete contents page/s |
Full copy of published paper Proof of year of publication ISBN or ISSN if available Proof of publisher Proof of author affiliation Proof of peer review or refereeing Proof of conference dates, location and attendees (to prove national or international significance) Proof of proceedings (eg. scanned copy of cd-rom or title page) Table of contents if available |
Field of Research (FoR) codes are also required for each publication. These are available at this website.
It is important to note that a publication will only be categorised as a HERDC-eligible publication when all verification material is provided, as these publications may be subject to external audit. The University is penalised for incorrect data and this will impact on the funds returned to the University based on its research performance. It is essential, therefore, that all information is provided with the highest level of accuracy. In all cases, the final decision on the category in which the publication belongs and its eligibility will be determined by Swinburne Research.
The Process
Researchers are responsible for providing their designated Faculty (and in some cases, Centre) Publications Coordinator with the required materials. Publications Coordinators (see below) are responsible for collating and submitting accurate data.
Faculty/Institute |
Contact |
Ext. Number |
Email Address |
|---|---|---|---|
Faculty of Engineering & Industrial Sciences |
Andrea Meyer |
8242 | ameyer@groupwise.swin.edu.au |
| FEIS – Centre for Micro-photonics (CMP) | Johanna Lamborn | 5273 | jolamborn@swin.edu.au |
| FEIS – Centre for Atom Optics and Ultrafast Spectroscopy (CAOUS) | Tatiana Tchernova | 5151 | ttchernova@swin.edu.au |
| FEIS - Industrial Research Institute Swinburne (IRIS) | Anne-Marie Savvas | 8600 | asavvas@swin.edu.au |
| Faculty of Business & Enterprise | Anne Cain | 8605 | ancain@swin.edu.au |
| Faculty of Design | Silvana Ferlazzo | 6548 | silvanaferlazzo@swin.edu.au |
| Faculty of Information & Communication Technologies | Mandish Webb | 5469 | mwebb@swin.edu.au |
| Faculty of Life & Social Sciences | Aimii Treweek | 5017 | atreweek@swin.edu.au |
| Higher Ed Lilydale | Nadine White | 7322 | nwhite@swin.edu.au |
| Swinburne Sarawak | Su Hieng Tiong | - | hsu@swinburne.edu.my |
Author Requirements
Multiple Swinburne authors:
Where more than one author is listed in the publication as being from Swinburne, only the first of these authors should submit a return, to avoid duplicate submissions. Equal credit will be given to other internal authors.
Affiliation:
If the publication does not include a by-line stating the author's affiliation with Swinburne University of Technology, a statement signed by the author should be provided, attesting that the research leading to the publication was undertaken in the author's capacity as a staff member or student at Swinburne University of Technology. Download the Author's Declaration form here
Advice and Assistance
Each Faculty has designated a Publications Coordinator who is responsible for collating returns to Swinburne Research. If you have any queries contact your Publications Coordinator. For contact details of the publications coordinator in your Faculty/Centre see the above table.
Critical Dates and Lodgement Instructions
For research publications to be included in the HERDC for 2008, the following timetable must be observed:
| Timetable | |
|---|---|
| Continuous - 24 April 2009 | All publications provided to designated Publications Coordinator and submitted to ResearchBank in required format |
| 22 May 2009 | Final lists sent to Publications Coordinators for distribution to Faculty/Centre |
| 5 June 2009 | Deadline for responding to final list |
