Research Publications Collection (2007 Data)
Background
Each year Swinburne Research collects details of Swinburne University's research publications for the preceding year. The collection serves multiple purposes:
- To provide data to DEEWR for the Higher Education Research Data Collection (HERDC) that partly determines the University's funding under the Research Training Scheme and the Institutional Grants Scheme. Full DEEWR data specifications as well as subsequent advice and clarifications provided by DEEWR are available at the following website.
- To provide a publicly available record of research activities through Swinburne's Research Bank repository.
- To provide data on publications for the University's internal funding model.
- To collect data to meet any future research data exercise, such as the Research Quality Framework.
The collection of 2007 publications comprises published research falling into the following categories: Book, Book Chapter, Journal Article, Conference Publication.
Note that foreign language publications are eligible to be counted, provided that they meet all the verification criteria of the publications category against which they are being claimed.
Eligibility Summary
Eligibility requirements remain the same as previous collections. In order to meet the eligibility requirements all submitted material must comply with the following:
- The publication must be a research publication and it must be a research output which meets the definition of research
- The research must have been either published during 2007 or contain a 2006 publication date but not have been published until after 30 June 2007
- The authors must have been staff or students of Swinburne University during the time the research was carried out
- The publication must have been formally published, offered for sale, and available for distribution to the wider research community
- The publication must have undergone an acceptable peer review process, if a journal article or conference paper, or be published by a commercial publisher, if a book or book chapter.
Submission Requirements
It is important to note that a publication will only be categorised as a HERDC publication when all evidence requested is provided, as these publications may be subject to external audit. The University is penalised for incorrect data and this will impact on the funds returned to the University based on its research performance. It is essential, therefore, that all information is provided with the highest level of accuracy. In all cases, the final decision on the category in which the publication belongs will be determined by Swinburne Research, in consultation with a Publications Advisory Committee, where required.
Collection of 2007 publications
Swinburne Research is implementing a new system for the collection of publications data and the associated verification material for DEEWR (previously DEST). Beginning now with the collection of 2007 publications, all material will be submitted in electronic format, and subsequently deposited directly into Swinburne Library's Research Bank.
The Process:
Swinburne Research will pre-assess whether a publication is eligible for inclusion in the publications collection before collecting the required verification material. Electronic copies of the published item (pre-published manuscripts are not acceptable) should be emailed to pubs@swin.edu.au. For ease of identification, each item should follow the naming convention: Faculty abbreviation_Item_Surname1.pdf.
'Faculty abbreviation' is identified as either 'FBE' (for Faculty of Business and Engineering), 'FDES' (for Faculty of Design), 'FEIS' (for Faculty of Engineering and Industrial Sciences), 'FHE' (Faculty of Higher Education, Lilydale), 'FICT' (for Faculty of Information and Communication Technologies), 'FLSS' (for Faculty of Life and Social Sciences), 'FSarawak' (for the Sarawak campus), and ‘FTafe' (for TAFE).
'Item' is identified as either 'BO' (for Book), 'BC' (for Book Chapter), 'JA' (for Journal Article), or 'CP' (for Conference Publication).
| Category | Definitions |
|---|---|
| Book | Full Definition |
| Book Chapter | Full Definition |
| Journal Article | Full Definition |
| Conference Paper | Definition |
'Surname' is that of the first-named Swinburne author. Each item in each category should be numbered consecutively. Where students are the first-named Swinburne author, please submit as above and include, in brackets, the surname of the supervisor.
For Book Chapters only, all Swinburne authors should make a submission.
Verification material should be submitted in the same way to pubs@swin.edu.au with an addition to the file name such as: Faculty abbreviation_Item_Surname_VM1.pdf or Faculty abbreviation_Item_Surname_VM2.pdf, depending on how many separate items of verification material is required.
In general, the following verification materials are required:
Journal articles |
Books |
Book chapters |
Conference publications |
|---|---|---|---|
Full copy of published paper Proof of year of publication Proof of ISSN or ISBN Proof of journal Proof of publisher Proof of author affiliation Proof of peer review or refereeing (this may be available in 'Instructions to authors' or similar, or as part of the journal policy on the journal's website, rather than within each issue) |
Copy of title page Copy of preface/introduction Proof of ISBN Proof of publisher Proof of author affiliation Proof of year of publication |
Copy of title page Copy of preface/introduction Full copy published chapter Proof of ISBN Proof of year of publication Proof of publisher (must be a commercial publisher) Proof of author affiliation The complete contents page/s |
Full copy of published paper Proof of author affiliation Proof of year of publication Proof of publisher Proof of peer review or refereeing Proof of conference dates, location and attendees ISBN if available |
Page numbers and links to the article URL (if it's available online) are not mandatory for inclusion, but should be supplied if available.
Swinburne Research will determine eligibility based on whether the item meets the definition of research and was published for the first time during 2007, and other relevant criteria as appropriate; for instance, in the case of a journal article, whether it was refereed and appeared in a scholarly journal. Swinburne Research will then return lists of items to the relevant Faculty Publications Coordinator for the collection of any further necessary material.
Researchers will be provided with a complete list of their publications (including the classification) in May 2008, and will be required to sign this list.
Author Requirements
Multiple authors from Swinburne University:
Where more than one author is listed in the publication as being from Swinburne, only the first of these authors should submit a return, to avoid duplicate submissions. Appropriate credit will be given to other internal authors. Book chapter authors are the exception to this rule - all authors of a book chapter should submit.
Affiliation:
If the publication does not include a by-line stating the author's affiliation with Swinburne University of Technology, a statement signed by the author should be provided, attesting that the research leading to the publication was undertaken in the author's capacity as a staff member or student at Swinburne University of Technology. Download the Author's Declaration form here
Advice and Assistance
Each Faculty has designated a Publications Coordinator who is responsible for collating returns to Swinburne Research. If you have any queries contact your Publications Coordinator in the first instance. You may also contact Ms Asha Rawlings on extension 8251 or email arawlings@swin.edu.au, or Ms Gwyn Morgan on extension 8069 or email gmorgan@swin.edu.au
Critical Dates and Lodgement Instructions
For research publications to be included in the Research Publications Collection for 2007 the following timetable must be observed:
| Timetable | |
|---|---|
| Continuous - February 2008 | All publications claims emailed in pdf format to pubs@swin.edu.au |
| February 2008 | Requests for specific verification materials distributed via Faculty / Centre Publications Coordinators |
| February – April 2008 | Submission of specifically requested verification materials |
| May 2008 | Publications summaries distributed via Faculty / Centre Publications Coordinators |
| 6 June 2008 | Signed publication summaries due with Swinburne Research |
